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NBG Business Expenses
The digital solution for managing your corporate expenses.
NBG Business Expenses is an integrated digital solution that allows you to manage expenses paid with NBG Prepaid Business Mastercard cards in an easy, fast and secure way. It combines the use of a web app for the business and a mobile app for executives who incur expenses with their corporate card.
The solution provides automated control of expenditure documents, multi-level approval flows, digital expenditure document archiving, management of multiple expense policies, and real-time visibility across all transactions. It also integrates seamlessly with your ERP system, enabling the automated posting of approved expenses.
A modern tool that reduces costs and management time, enhances cost control and offers significant flexibility to both your business and your executives.
In brief:
- Multi-level and flexible approval flows
- Digital expenditure document archiving
- Management of corporate expense policies
- Real-time transaction monitoring
Smart management of corporate expenses
Easily manage all the corporate expenses of your business's executives through a single digital platform.
For your business
Track all corporate expenses in real-time.
Automated expenditure document control based on transaction details.
Digital management of the corporate expense policies, with limits per category, user or group.
Flexible multi-level approval flows, with a clear classification of roles.
Monitoring of transactions, available balances, and limits.
Comprehensive reports and dashboards for financial management and budget control.
Automatic transfer of approved expenses to your business's ERP.
Digital archive of expenses and expenditure documents.
For your executives
Mobile experience, with easy uploading of expenditure documents via camera or saved files.
Direct access to the expense policy by category.
View of the remaining amount to be consumed, based on the expense policy by category.
Display of transactions with pending expenditure documents.
Push notifications for approvals/rejections, pending entries.
Transaction history with information on the business's approval status and access to the linked expenditure documents.
Do you want more information?
In order to access the web app, users with the role of Administrator or Approver must have login credentials for the Business Internet Banking service of your business.
Specifically, the Administrator role is assigned through the S-user or through your NBG Branch. In this way you entrust the corporate user you choose (Administrator) with the "Business Expense Admin" transaction (code 1350), as well as access to the cards that they will be managing.
For the Approver role, you must grant the corporate user access to the cards for which they are to approve expenses, and then the Service Administrator can designate them as an Approver for a group of cards within the NBG Business Expenses app.
The respective user (Administrator or Approver) can then log in to the app through the NBG Business Expenses page using their Business Internet Banking login credentials.
Your business executives who hold Prepaid Business Mastercard cards of your business, can gain access by downloading the NBG Business Expenses mobile app and logging in with their card number and date of birth.
Upon logging in to the mobile app of the service, the cardholder has a clear picture of the limits and categories of expenses included in the company's expense policy.
Through the mobile app, the holder has an overview of the expenses they have incurred, for which the link to a document is pending.
When selecting a specific expense, they can link a document, either by scanning it with their mobile phone camera, or by uploading an already saved file.
The Service Administrator can create one or more corporate expense policies through the web app, selecting specific categories and spending limits for each policy, as well as the cards that will fall under each expense policy.
Through their access to the web app, the Service Administrator designated by the business can create approval groups and designate Approvers for each group.
The Approvers who will be appointed can monitor, review and approve or reject their groups' card transactions.
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