For the legalization of the representatives of a private company, the documents hereinbelow are required:
1. An official copy of the deed of incorporation or of the codified text thereof (whether private agreement or notarial deed, if required by Law) bearing the registration seal with GEMI or digitally signed, as well as the certificate of registration with GEMI issued by the One-Stop Shop or the relevant announcement thereof with GEMI.
2. A recent General GEMI Certificate regarding any amendments to the company's Articles of Association.
3. A recent GEMI Certificate regarding the company's representation.
4. Administrator's declaration indicating the company’s website and printed copy of the company’s website including the minimum company data required by article 47 par. 2 of Law 4072/2012.
- If the company does not have a website, it is required to provide or send the relevant information to the requesting organization, free of charge and without delay.
Note: The company was established for a fixed-term time period.
- In the event that on execution of the incorporation deed a partner is represented by a proxy, a certified copy of the said proxy should be provided.
- When legal entities (domestic or foreign) are involved as partners, legalization documents of their representatives and minutes of their competent body on the participation in the specific company and the appointment of a representative for signing the company's articles of association should be submitted.
A recent document evidencing the group structure should be provided in the event that the company belongs to a group of companies.
- In the event of change in the company’s legal form (General Partnership, Limited Partnership, Limited Liability Company and Societe Anonyme into Private Company), a certificate issued by GEMI should also be provided to prove the entry of a note stating that the lender(s) of the company did not raise any objections within one month after the decision to change the company’s legal form and its articles of association, only if the decision of the Meeting of the Company Proprietors or the General Meeting of Shareholders regarding such change had been taken before 15 April 2019.
- In the case of private companies, whose shareholder is a legal entity, it is necessary to supply also a recent declaration of the company's legal representative stating the individual(s) that is/are beneficial owner(s) of the company shares, i.e. the individual(s) that actually own the company or control it by possessing or controlling, directly or indirectly, a sufficient percentage of company shares or voting rights or other ownership rights, including, inter alia, through non-registered shares or control through other means.
In addition, in the event that the legal entity/partner is a listed company, it is necessary to supply a recent declaration stating the relation between the companies and the Stock Exchange where such stocks are traded.
Note: An individual holding more than 25% of the company’s share capital or ownership rights is considered to have direct control of the company.
A company holding more than 25% of the company’s share capital or ownership rights is considered to have indirect control of the company if the former is controlled by an individual or individuals or more companies controlled by the same individual(s).
Note: As regards foreign legal entities, the documents provided should include the trade name of the foreign legal entity and the details of the individuals/beneficial owners in Latin characters.
As regards individuals who are involved with the company and act as (a) legal representatives, (b) principal partners, (c) other partners holding 25% or more, and (d) beneficial owners, the following documents are further required to certify and verify their identity:
1. Copy of Greek or another EU National ID card or valid passport and
2. Original or copy of a utility bill to verify the home address.
In addition, the legal representative should further provide:
1. A document issued through TaxisNet to certify a tax ID number in Greece or document evidencing country of taxation issued by the competent local tax authority, if a TIN in Greece is not available.
2. Copy of landline phone or mobile phone bill.
Note: After checking the documents provided, the Bank is entitled to request further documents, if deemed necessary to complete the process.