For the legalization of the representatives of a joint venture (JV), the documents hereinbelow are required:
1. Private agreement of the JV’s deed of incorporation (Articles of Association) as well as the private agreements of any amendments to the Articles of Association along with a certificate issued by the competent Tax Office certifying their submission and incorporation to the original deed and the payment of the payable tax, as well as the respective announcement of filing of the joint venture with GEMI (when required).
- The private agreements should be submitted in the form of official copies, duly certified or digitally signed.
- It should also be clearly specified in the Articles of Association who the Administrator of the JV shall be.
2. A recently issued statement by the members of the JV referring to the amendments made to the its Articles of Association etc. and stating that the specific project for which the JV was established has not yet been completed, and its estimated time of completion,
- If the JV has been filed with GEMI, a certificate recently issued by GEMI must be submitted regarding any amendments made to it, along with a GEMI Certificate regarding the company's representation.
- When companies or other legal entities are involved as members of the JV, legalization documents of their representatives should be submitted, along with a decision by their competent body regarding their participation in the specific JV and the appointment of a representative for signing its Articles of Association or the relevant amendments thereof. Also, an official copy of the Articles of Association of the company or legal entity participating should be supplied, so that it can be verified that its Articles of Association allow for its participation in the JV.
A recent document evidencing the group structure should be provided in the event that the member legal entity/-ies belongs to a group of companies.
In the case of JVs in which legal entity/-ies-company/-ies participate, it is necessary to supply also a recent declaration of the legal representative stating the individual(s) that is/are beneficial owner(s) of the company shares, i.e. the individual(s) that actually own the company or control it by possessing or controlling, directly or indirectly, a substantial percentage of company shares or voting rights or other ownership rights, including, inter alia, through non-registered shares or control through other means.
In addition, in the event that the legal entity participating in the JV is a listed company, or the said legal entity’s ultimate shareholder/partner is a listed company, it is necessary to supply a recent relevant declaration stating the relation between the companies and the Stock Exchange where such stocks are traded.
Note: An individual holding more than 25% of the company’s share capital or ownership rights is considered to have direct control of the company.
A company holding more than 25% of the company’s share capital or ownership rights is considered to have indirect control of the company if the former is controlled by an individual or individuals or more companies controlled by the same individual(s).
Note: As regards foreign legal entities, the documents provided should include the trade name of the foreign legal entity and the details of the individuals/beneficial owners in Latin characters.
As regards individuals who are involved with the company and act as (a) legal representatives, (b) members (c) beneficial owners, the following documents are further required to certify and verify their identity:
1. Copy of Greek or another EU National ID card or valid passport and
2. Original or copy of a utility bill to verify the home address.
In addition, the legal representative should further provide:
1. A document issued through TaxisNet to certify a tax ID number in Greece or document evidencing country of taxation issued by the competent local tax authority, if a TIN in Greece is not available.
2. Copy of landline phone or mobile phone bill.
Note: After checking the documents provided, the Bank is entitled to request further documents, if deemed necessary to complete the process.