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​(Civil cooperatives, civil cooperative unions, civil cooperative federations, civil cooperative confederations, building cooperatives, building cooperative unions, agricultural cooperatives, agricultural cooperative unions, central/umbrella cooperative unions)

For the legalization of the representatives of all forms of cooperatives the documents hereinbelow are required:

1. A certified copy of the current Articles of Association of the cooperative with a certificate of its filing with the register of the competent Justice of the Peace.

2. A recent certificate issued by the Justice of the Peace regarding any amendments to the cooperative's Articles of Association (or a recent GEMI certificate, if the cooperative has been registered with GEMI).

3. The minutes of the General Meeting of its members (noting the quorum, i.e. how many members actually attended out of the stated number of members entitled to vote) regarding the election of an Electoral Committee to conduct elections for the appointment of the cooperative’s present Board of Directors.

4. The minutes of the Electoral Committee regarding the election results for the appointment of the cooperative’s present Board of Directors (a returning officer must chair the Electoral Committee of civil cooperatives with more than 500 registered members. In this case a relevant statement by the Chair of the Board is required).

5. The minutes including the decision of the current Board (noting the quorum, i.e. the names of the Directors present and of the Directors absent, though invited), regarding the Board's constitution into a body.

6. The minutes including the decision of the current Board regarding withdrawal of moneys from the cooperative’s account, and the powers and authorities conferred upon the Treasurer of the Board to carry out such withdrawal (this decision must be in accordance with the relevant provision of the Articles of Association).

- In the event that the cooperative has been registered with GEMI the respective announcement of filing with GEMI of the Board's minutes hereinabove is required.

7. A certificate by the Secretariat of the competent Court of First Instance confirming that the elections for the appointment of the cooperative’s present Board of Directors have not been challenged.

- This certificate should be issued after the lapse of thirty (30) days (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors.

8. A solemn declaration signed by the Chairman and the secretary, confirming that the elections for the appointment of the cooperative’s present Board of Directors have not been challenged, is required in the event that the mandatory time limit hereinabove has not been met.

- The documents listed under 3, 4, 5 and 6 hereinabove should be authenticated by the competent persons, as per its Articles of Association, while those listed under 3 and 4 can be incorporated into a single document, provided that it bears the same date.

In the case of building cooperatives, a solemn declaration signed by the Chair of the Board and the secretary is required, confirming that the election documents regarding the appointment of the members of the Board have been sent to the competent Ministry, and that the competent Minister has not raised any objections thereto.

Energy communities are registered under GEMI's Energy Community Register.

​(Civil cooperatives, civil cooperative unions, civil cooperative federations, civil cooperative confederations, building cooperatives, building cooperative unions, agricultural cooperatives, agricultural cooperative unions, central/umbrella cooperative unions)

To renew the legalization of the representatives of a Cooperative, the documents hereinbelow are required:

1. The minutes of the General Meeting of its members (noting the quorum, i.e. how many members actually attended out of the stated number of members entitled to vote) regarding the election of an Electoral Committee to conduct elections for the appointment of the cooperative’s present Board of Directors.

2. The minutes of the Electoral Committee regarding the election results for the appointment of the cooperative’s present Board of Directors (a returning officer must chair the Electoral Committee of civil cooperatives with more than 500 registered members. In this case a relevant statement by the Chair of the Board is required).

3. The minutes including the decision of the current Board (noting the quorum, i.e. the names of the Directors present and of the Directors absent, though invited), regarding the Board's constitution into a body.

4. The minutes including the decision of the current Board regarding withdrawal of moneys from the cooperative’s account, and the powers and authorities conferred upon the Treasurer of the Board to carry out such withdrawal (this decision must be in accordance with the relevant provision of the Articles of Association).

- In the event that the cooperative has been registered with GEMI, the respective announcement of filing with GEMI of the Board's minutes hereinabove should be supplied.

5. A certificate by the Secretariat of the competent Court of First Instance confirming that the elections for the appointment of the cooperative’s present Board of Directors have not been challenged.

- In the case of civil cooperatives this certificate should be issued after the lapse of thirty (30) days (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors, in the case of building cooperatives it must be issued after the lapse of fifteen (15) days (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors, and in the case of agricultural cooperatives, it must be issued after the lapse of thirty (30) days (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors.

6. A solemn declaration signed by the Chairman and the secretary, confirming that the elections for the appointment of the cooperative’s present Board of Directors have not been challenged, is required in the event that the mandatory time limits hereinabove (as the case may be) have not been met.

- The documents listed under 1, 2, 3 and 4 hereinabove should be authenticated by the competent persons, as per its Articles of Association, while those listed under 1 and 2 can be incorporated into a single document, provided that it bears the same date.

In the case of building cooperatives, a solemn declaration signed by the Chair of the Board and the secretary is required, confirming that the election documents regarding the appointment of the members of the Board have been sent to the competent Ministry, and that the competent Minister has not raised any objections thereto.

7. A recent certificate issued by the competent Court regarding any amendments to the cooperative's Articles of Association or a recent GEMI certificate, if the cooperative has been registered with GEMI.

In the event that there are amendments to the cooperative’s Articles of Association, an official copy of the current Articles of Association should be supplied.

Energy communities are registered under GEMI's Energy Community Register.