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​For the legalization of the representatives of an Association/Union the documents hereinbelow are required:

1. A certified copy of the current Articles of Association of the Association/Union, bearing the seal with the competent Court of First Instance indicating the number of the court decision which approved it.

2. A recent certificate of the competent Court regarding any amendments to the Articles of Association.

3. The minutes of the General Meeting of its members (noting the quorum, i.e. how many members actually attended out of the stated number of members entitled to vote) regarding the election of an Electoral Committee to conduct elections for the appointment of the Association/Union’s present Board of Directors.

4. The minutes of the Electoral Committee regarding the election results for the appointment of the Association/Union’s Board of Directors (a returning officer must chair the Electoral Committee of sports associations, trade unions, professional associations, federations and confederations of trade unions, federations and confederations of professional organizations).

5. The minutes including the decision of the elected Board (noting the quorum, i.e. the names of the Directors present and of the Directors absent, though invited), regarding the Board's constitution into a body.

6. The minutes including the decision of the current Board regarding the powers and authorities to open bank accounts and to conduct withdrawals of moneys from the Association/Union’s account, conferred upon the Treasurer of the Board to carry out such withdrawal (this decision must be in accordance with the relevant provision of the Articles of Association).

7. A certificate by the Secretariat of the competent Court of First Instance confirming that the elections for the appointment of the Association/Union’s present Board of Directors have not been challenged.

- In the case of civil associations (e.g. societies, clubs), unions of associations, sports unions and sports federations this certificate should be issued after the lapse of six (6) months (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors, while for trade unions, federations and confederations of trade unions and agricultural trade unions it must be issued after the lapse of thirty (30) days (mandatory time limit) from the closing of the General Meeting.

- For professional associations and federations or confederations of professional unions this certificate must be issued after the lapse of thirty (30) days (mandatory time limit) from the General Meeting’s decision regarding the appointment of the Board of Directors.

- In the event that the mandatory time limits hereinabove, as the case may be, have not been met, a solemn declaration signed by the Chairman and the secretary of the Association/Union must be submitted, confirming that the elections for the appointment of the Association/Union’s present Board of Directors have not been challenged.

The documents listed under 3, 4, 5 and 6 hereinabove should be authenticated by the Association/Union’s competent bodies, as per its Articles of Association, while those listed under 3 and 4 can be incorporated into a single document, provided that it bears the same date.

​To renew the legalization of the representatives of an Association/Union, the documents hereinbelow are required:

1. The minutes of the General Meeting of its members (noting the quorum, i.e. how many members actually attended out of the stated number of members entitled to vote) regarding the election of an Electoral Committee to conduct elections for the appointment of the Association/Union’s present Board of Directors.

2. The minutes of the Electoral Committee regarding the election results for the appointment of the Association/Union’s Board of Directors (a returning officer must chair the Electoral Committee of sports associations, trade unions, professional associations, federations and confederations of trade unions, federations and confederations of professional organizations).

3. The minutes including the decision of the elected Board (noting the quorum, i.e. the names of the Directors present and of the Directors absent, though invited), regarding the Board's constitution into a body.

4. The minutes including the decision of the current Board regarding cash withdrawals from the Association/Union’s account, and the powers and authorities conferred upon the Treasurer of the Board to carry out such withdrawal (this decision must be in accordance with the relevant provision of the Articles of Association).

5. A certificate by the Secretariat of the competent Court of First Instance confirming that the elections for the appointment of the Association/Union’s present Board of Directors have not been challenged, or a solemn declaration signed by the Chairman and the secretary of the Association/Union confirming that the elections for the appointment of the Association/Union’s present Board of Directors have not been challenged (as long as the deadline for challenging the elections for the appointment of the Board has not expired).

6. A recent certificate of the competent Court regarding any amendments to the Articles of Association.

In the event that there are amendments to the Association/Union’s Articles of Association, an official copy of the current Articles of Association should be supplied.

The documents listed under 1, 2, 3 and 4 hereinabove should be authenticated by the Association/Union’s competent bodies, as per its Articles of Association, while those listed under 1 and 2 can be incorporated into a single document, provided that it bears the same date.